Introduction

Form Estate Agents (“Form,” “we,” “us,” or “our”) is committed to protecting the privacy of our website visitors and clients. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website (www.withform.co.uk) and interact with our services. 

Information We Collect

We collect personal information that you voluntarily provide to us through our website contact form. This information may include:

• Personal Information: Name
• Contact Information: Email address, phone number (optional)

How We Use Your Information

We use your personal information for the following purposes:

• To respond to your inquiries and requests for information or property listings.
• To send you marketing communications, such as newsletters and property alerts (only with your consent).
• To improve our website and services.
• To comply with legal and regulatory obligations.

We will never sell or share your personal information with third parties for marketing purposes without your explicit consent.  

Sharing Your Information

We may share your personal information with third-party service providers who assist us in providing our services, such as: 

• IT Support Providers: To maintain and secure our website infrastructure.
• Marketing Agencies: For communication purposes (only if you opt-in to receive marketing communications).

These third-party service providers are obligated to protect your personal information and only use it for the specific purposes we have authorized. We take reasonable steps to ensure that these third parties comply with applicable data protection laws.

Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including any legal, accounting, or reporting requirements. When your information is no longer needed, we will securely delete it in accordance with our data retention policies.  

Cookies and Tracking Technologies

We may use cookies and similar tracking technologies to collect information about your browsing activity on our website. This information helps us to improve our website and provide you with a more personalized experience.  

Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. Please note that declining cookies may affect your user experience on our website.  

Data Security

We take appropriate technical and organizational measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. This includes:  

• Secure storage: We store your personal information on secure servers.
• Data encryption: We use encryption technologies to protect your personal information in transit and at rest.
• Access controls: We restrict access to your personal information to authorized personnel only.

Your Rights

Under UK data protection laws, you have certain rights regarding your personal information. These rights include:

• Access: You have the right to access your personal information and obtain a copy.
• Rectification: You have the right to request the correction of inaccurate or incomplete personal information.
• Erasure: You have the right to request the erasure of your personal information in certain circumstances.
• Restriction of Processing: You have the right to request the restriction of processing of your personal information in certain circumstances.  
• Data Portability: You have the right to receive your personal information in a structured, commonly used, and machine-readable format and transmit it to another controller.  
• Objection: You have the right to object to the processing of your personal information in certain circumstances.  
  
   

To exercise any of these rights, please contact our Data Protection Officer (DPO) at:  

Matthew Hodge Data Protection Officer Form Estate Agents matthew@withform.co.uk

We will respond to your request within a reasonable timeframe.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or comply with legal requirements. We will post any changes on our website and notify you by email (if you have subscribed) if the changes are material.  

Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Form Estate Agents hello@withform.co.uk